Job Description
Senior Executive Assistant at Gardner Health Services summary:
The Senior Executive Assistant at Gardner Health Services provides high-level administrative support to the CEO and Board of Directors, managing day-to-day operations and communications. The role requires proficiency in Microsoft Office, bilingual fluency in English and Spanish, and familiarity with federal health grant systems such as HRSA's Electronic Handbook. This position plays a crucial role in facilitating organizational workflows, handling sensitive information, and supporting nonprofit healthcare initiatives in the San Jose area.
Gardner Health Services is currently recruiting to fill a
Senior Executive Assistan t position. This is a full-time position based out of Gardner's corporate office located in downtown San Jose, California .The Sr. Executive Assistant is directly responsible to the Gardner Health Services (GHS) CEO and Board of Directors as support staff in the overall day-to-day operations of the administration office and Board activities. The Sr. Executive Assistant acts as the central figure of the administration office and it responsible for receiving and addressing inquiries for the CEO from other GHS senior managers, private parties, community members, as well as local, state and federal agencies. Paramount to this position is the ability to access and navigate the federal Health Resources and Services Administration (HRSA) Electronic Handbook (EHBs) online activities, transactions, grant application, Change In Scope and other processes.
This recruitment will remain open until filled. Applications will be reviewed on a first come first serve basis. Apply now!
Minimum Qualifications: The minimum qualifications of this position is listed below. An equivalent combination of education and experience may be considered,
- Graduation from High School required. College degree (BA or BS) preferred.
- A minimum of five (5) years of progressive experience as an assistant to a corporate officer, or similarly responsible position.
- Must be able to read, write and speak fluently in English and Spanish.
- Proficiency in Microsoft Office Suite: Word, Excel, Outlook and PowerPoint.
- Familiarity with the HRSA electronic grants administration system, Electronic Handbook (EHBs) highly desirable.
- Ability to take dictation.
- Excellent verbal and written communication skills, with a proven ability to edit and proofread. Knowledge of grammar and spelling. Attention to detail.
- Ability to work flexible hours.
- Ability to communicate in a professional manner to government and legislators' representatives and officials.
- Demonstrated ability to maintain confidentiality of sensitive and private data.
- Proven ability to organize, use good judgment, prioritize and meet deadlines.
- Proven ability to perform tasks independently with a high degree of accuracy.
- Some event planning experience is desirable.
- Knowledge of the health sector, philanthropy and nonprofit community desirable
*If selected, other documents and certifications may be required as part of the hiring and credentialing process*
Compensation: Compensation and level of position placement will be determined based on relevant experience and education.
Senior Executive Assistant: $75,000.00 - $95,000.00/Annually
PLEASE SEE ATTACHED FOR THE FULL JOB DESCRIPTION Working at Gardner Health Services Employees at Gardner Health Services define the meaning of community service. Gardner employees are passionate about helping people in the community of which they are a part. Staff members are deeply valued both by the community in which they serve, their fellow colleagues, and company administration. A strong sense of teamwork, empathy, and dedication exists amongst Gardner staff that truly embodies what health care professionals should be. Gardner Health Services takes tremendous pride in seeing the growth and professional advancement of its employees. Employees enjoy a healthy work/life balance and a commitment to diversity and inclusiveness. Additionally, job security is excellent and has led to longtime retention of Gardner personnel. Whether you are new to the healthcare industry and looking to get exposure to a possible career in healthcare or a seasoned veteran who wants to make an impact in the community, Gardner Health Care has a position for you.
Gardner Health Services offers market competitive salaries and an excellent benefits package for eligible employees, including minimal out-of-pocket expenses for health, dental and vision insurance for an entire family. Also included is 401(K) profit sharing contributions, life insurance, an employee assistance program, annual education reimbursement, and a generous paid time off and holiday leave bank.
Who We Are Gardner Health Services is a dynamic and progressive company dedicated to providing the best healthcare services with a community-oriented approach. Gardner's mission is to provide high quality, comprehensive medical and mental healthcare, including prevention and education, early intervention, treatment and advocacy services which are affordable, respectful, culturally, linguistically and age appropriate.
Compromised of 10 various clinics with locations in the Bay Area of California stretching from Gilroy to Atherton and focused in the San Jose area, Gardner's services are strategically located to ensure adequate coverage in the region and areas with the highest needs. Gardner provides a full range of medical services including pediatrics, dental and vision care as well as a robust program dedicated to mental and behavioral health. Gardner Health Services and its staff are deeply engrained in the community in which they serve and continually strive to go above and beyond to take care of the community and its members.
Gardner Health Services is an equal opportunity employer
Keywords:
executive assistant, administrative support, healthcare administration, HRSA Electronic Handbook, bilingual English Spanish, grant administration, nonprofit healthcare, Microsoft Office proficiency, Board of Directors support, event planning
Job Tags
Full time, Work at office, Local area, Flexible hours,