Job Description
Office Manager/Executive Administrator
A national commercial real estate development and investment company based in San Rafael seeks an experienced Office Manager and Executive Assistant to the CEO. This position is an integral part of the organization and will work closely with the CEO to oversee the running of the office, managing expenses, making travel arrangements, coordinating events, etc.
(Hybrid In-Office – Optional work from home Thursdays)
Responsibilities:
Provide top-notch executive administrative support to CEO.
Successfully manage company calendars by anticipating needs and proactively addressing conflicting priorities.
Handle incoming mail, correspondence, and internal communications across multiple channels.
Coordinate meetings and events, including preparing meeting materials, weekly pipeline reports, agendas, and obtaining food for weekly meetings. Taking notes at meetings for CEO and following up on action items
Assist with company’s private equity investors, including onboarding, monitoring incoming investor email account, and entering and maintaining investor database in Juniper Square.
Code expenses on monthly credit card statements and purchases made.
Create and maintain electronic and hard copy property folders.
Coordinate outgoing mail and FedEx packages.
Organize travel including air, hotel, and car rental reservations for the team.
Oversee all office management and operations, and take charge of office needs (phones, Xerox copier, computers, supplies, etc.).
In coordination with the HR team, oversee and assist with daily HR functions, including screening interviews, overseeing benefits and yearly insurance renewal, approving time off, and enforcing company policies and practices.
Qualifications:
5+ years’ experience in a support level role.
Advanced proficiency in Microsoft Office Suite, Gmail, Google Workspace Admin Console, and willingness to learn other software.
Tech savvy, and ability to take initiative to solve problems.
Hands-on approach overseeing projects and daily tasks.
Ability to work in a fast-paced environment and handle several tasks at once.
Attention to detail and accuracy in all work.
Proactive, driven, and polite approach to work.
Company Description
AHT Cooling Systems
AHT Cooling Systems
Position: Marketing CoachLocation: Tacoma, WAType: ContractReports to: Program DirectorOverview:The Making A Difference Foundation is on the lookout for a passionate and knowledgeable Marketing Coach to guide and empower small business owners and entrepreneurs in improving...
...The radiology department at Riverside University Health System (RUHS) has an opening for an interventional radiologist. Located in the heart of beautiful Southern California in the area known as the Inland Empire, the hospital is situated conveniently halfway between...
...process.4) Receive your job offer and schedule your first day of work.**Who exactly are UPS Warehouse Workers?**Also known as package handlers, many of our warehouse workers load/unload packages in and out of UPS trailers or our signature brown trucks. Others sort...
...Observatory Title: Assistant Director, Science Support and Research Location: NRAO Headquarters, 520 Edgemont Rd, CHARLOTTESVILLE... ...doctor/dentist visits, and 8 weeks of paid parental leave). Medical, dental and vision plans are effective on the first day of employment...
...Weekly pay via direct deposit ~ Commission on top of hourly rate ~ Paid training no HVAC experience required ~ Career path into Sales Advisor roles ~ Full-time employees also receive: ~ Insurance available after 31 days ~ Low-cost medical (as low as $5/week)...