Job Description

Posting Timeline

PPS strongly encourages and recommends everyone who is able, to be vaccinated and remain current on the COVID-19 vaccine.

This job is open until filled. Applications will be reviewed as received. Portland Public Schools reserves the right to make a hiring decision at any point during the posting period.

Position Details

Portland Public Schools (PPS) is seeking talented people from diverse backgrounds and experiences to lead change and inspire PPS students. At PPS, every employee, despite having different roles, is an educator. We hope to attract talented educators who model the core PPS Educator Essentials. With the District’s focus on eliminating systemic racism and its adverse impact on student learning, we seek to hire individuals who bring to our district a deep commitment to racial equity and social justice.

The District is committed to equal opportunity and nondiscrimination in all its educational and employment activities. The District prohibits discrimination based on perceived or actual race; national or ethnic origin; color; sex; religion; age; sexual orientation; gender expression or identity; pregnancy; marital status; veteran’s status; familial status; economic status or source of income; mental or physical disability or perceived disability; or military service.

504 Coordinator: Marquita Guzman,mguzman@pps.net 971-393-8633

ADA Coordinator: Jey Buno, jbuno@pps.net, 503-916-3360

Title IX Program Manager: Liane O’Banion,lobanion@pps.net, 503-568-2646

Accessibility Statement

Conflict/Complaint Resolution Process

POSITION SUMMARY

The Data Clerk is responsible for entering and verifying data as well as developing various analyses and reports. Enters all student information data utilizing the district's Student Information System.

KEY RESPONSIBILITIES & PERFORMANCE DESCRIPTION

• Organizes and manages all record information such as school credit system, admissions process, tuition payments, and school databases utilizing Student Information Systems.
• Collates and enters course request data to create and maintain class lists; adds and corrects courses as directed.
• Prints school schedules, reports, labels, mailings, as needed.
• Answers phones and assists parents, staffs, teachers, and students as needed.
• Scan submitted mental health, suicide, threat, sexual incident screenings, 504 and safety plans into Student Success docuware cabinet to give access to the District's school counselors, psychologists, social workers and principals. Provide monthly/quarterly reports to Directors.
• Communicate identified needs of the Student Success and Multi-Tiered Systems Support (MTSS) department and partner with IT to create technical solutions and tools to increase efficiency for school teams (e.g. Student Success docuware cabinet MTSS Synergy Intervention tab, Synergy Master Screening and Action Plan, improving Dashboard SIT form user interface)
• Partner with Systems Planning and Performance to identify data sources and to create and run reports for program evaluation of Student Success and MTSS initiatives.
• Track District MTSS fidelity assessments such as the Culturally Responsive Tiered Fidelity Inventory Tool and Fidelity Implementation Tool and be able to provide data reports by schools in order to communicate next steps in planning.
• Be able to respond to data requests including discipline referrals, expulsions & suspensions, restraint & seclusion and provide summaries of reports to Administrators for use of presentations.
• Work collaboratively with IT, Student Success, and MTSS to align data requests and provide support through the new intervention data tracking tool (TBA).
• Working knowledge and experience with updating Websites in order to keep Student Success and MTSS Websites up to date.

EMPLOYMENT STANDARDS

Knowledge of:

• Must be knowledgeable of high school graduation requirements.

Ability to:

• Interact professionally with various groups of people.
• Manage a high volume workload with accuracy.
• Handle multiple tasks simultaneously in teamwork setting.
• Handle routine tasks independently and limited supervision.

MINIMUM QUALIFICATIONS:

• High school diploma or G.E.D.
• Previous experience in general office environment; knowledge of general office procedures.

PREFERRED QUALIFICATIONS:

• Experience in a K-12 public school district is preferred.
• Multilingual Abilities.
• Proficiency with Student Information Systems (Synergy) is highly preferred.
• Proficiency with various software programs such as MS Office, including Access, preferred.

HOURLY RATE RANGE: PFSP Grade G; $20.85 - $26.42/hour

WORK YEAR: 210

FTE: 1.00 (40 hours / week)

Benefits Information

Portland Public Schools (PPS) offers several competitive and comprehensive benefit packages to employees. Fringe benefits include medical, dental, vision, prescription, life and disability insurance, employee assistance program, 403(b) retirement savings plan and various leave and professional development programs. Depending on the insurance option selected by the employee, there may be an employee contribution toward insurance.

Portland Public Schools is a public employer and participates in the Public Employees Retirement System (PERS/OPSRP). Eligible employees are required by statute to contribute 6% of salary on a pre-tax basis to OPSRP/IAP, after serving six months under a PERS employer.

For more information about additional benefits or compensation options by employee group, please visit our website at:

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