Management Analyst (Assistant to the City Manager) Job at City of Avondale, AZ, Avondale, AZ

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  • City of Avondale, AZ
  • Avondale, AZ

Job Description

Salary: $72,658.67 - $108,988.01 Annually

Location : Avondale, AZ

Job Type: Full Time

Job Number: 2024-00229

Department: City Administration

Opening Date: 10/24/2024

Closing Date: Continuous

Job Description

The City of Avondale is currently seeking a Management Analyst to join the City Administration Department and will serve as the Assistant to the City Manager. This is a FLSA exempt, full-time position with benefits.

This recruitment will remain open until filled.
The first review of applications will be on Thursday, October 31, 2024,
and weekly thereafter.



Provides immediate administrative support to the City Manager and Mayor. Performs a wide variety of analytical duties and complex support to the City Manager and Mayor serving as a communication liaison between the Mayor and Council, the City Manager's Office, other City departments, the general public, and external organizations. Conducts independent research studies, prepares reports, and makes recommendations regarding complex administrative projects and emerging concerns. Manages projects and programs at the discretion of City Management. Work is performed under general direction and in a fast-paced environment and requires considerable initiative and independent judgment.

Essential Functions


Conducts research and manages the response to emerging issues, initiatives, and City Council or City Management topics of interest. This involves working closely with department directors and key department staff to track and report on emerging issues, request follow-up information, and prepare oral and/or written reports, project briefings, presentations, and statistical analyses. Serves as co-administrator for the City's customer response management platform.

Knowledgeable about a variety of city issues, policies, programs, and services and able to state the City's position on such issues. This includes knowledge of/close working relationships with City Management, department directors, and staff. Exercises considerable judgment related to analyzing issues, identifying city-wide impacts, and coordinating responses on strategies and alternatives for responding to concerns.

Researches and responds to City Council requests for information and public inquiries by facilitating unified communication between members of the City Council, City Management, City staff, and the public.

Writes a wide variety of complex correspondence and documents for internal and external use. Works with City Management and department directors in planning, organizing, coordinating, and implementing programs and initiatives.

Maintains the City Manager's and Mayor's calendars and ensures they are aware of details for all relevant City meetings. Schedules meetings, ribbon cuttings, events, and appointments for the Mayor and City Manager. Makes travel arrangements, secures meeting space, audio-visual equipment, catering, and/or other logistical items, and prepares and distributes meeting agendas and minutes as needed.

Prepares speaking points, presentations, and proclamations as requested by City Council and City Management.

Attends City Council meetings after business hours. Represents Councilmembers and the City Manager's Office at internal and external meetings, events, and conferences. May travel in-state and out-of-state for one or more days per trip in support of Councilmembers and City Management.

Reconciles and manages Council and City Manager Office budgets, procurement, and donation requests.

Serves as a co-administrator of the annual Citizens Leadership Academy civic engagement program and the annual Avondale Ambassador civic engagement program by establishing the program budget, schedule, and marketing materials, attending and leading all classes after business hours, and managing participant communications.

Plans and executes events and regular external meetings for the City Manager's office and Mayor including the All Staff Quarterly Meeting, Mayor's Superintendents Roundtable, Interfaith Partnership Meeting, Coffee with the City Council/City Manager events, and the annual State of the City event by establishing the program budgets, schedules, marketing materials, logistical details, and managing attendee communications.

Minimum Qualifications


Bachelor's Degree in Public Administration, Business Administration, or a closely related field. Master's Degree in Public Administration or closely related field preferred.

Three (3) or more years of professional-level administrative experience or an equivalent combination of education and experience enough to successfully perform the essential duties of the job such as those listed above.

Valid Arizona Operator's Driver's License.

Supplemental Information


Work requires the ability to read and comprehend reports, development agreements, council actions, and trade journals at a college level.

Work requires the ability to perform college-level math and statistics, including addition, subtraction, multiplication, division, percentages, financial formulas, statistical calculations, and projections.

Work requires the ability to write memorandas, newsletters, correspondence, presentations, talking points, speeches, and grant reports. Handle confidential information, and prepare proclamations, letters, and financial reports. Produce written documents and concise synopsis of data with clearly organized thoughts at a college level using proper English sentence construction, punctuation, and grammar.

Work requires considerable initiative and independent analytical and evaluating judgment. The employee normally performs the duty assignment according to his or her own judgment, requesting supervisory assistance only when necessary. Projects and daily work are managed with little oversight, however special assignments and significant work products may be reviewed upon completion.

Individual may supervise administrative staff, interns, temporary staff, or volunteers. Will provide direction regarding work scheduling, performance evaluations, and work quality. Work is governed by broad instructions, objectives, and policies.

Supports the preparation of budget documents; may do research to justify data used in documents of a department. May recommend budget allocations for City Manager and City Council. Often compiles data and/or enters or oversees data entry.

Individual may supervise administrative staff, interns, temporary staff, or volunteers. Will provide direction regarding work scheduling, performance evaluations, and work quality. Work is governed by broad instructions, objectives, and policies.

Work is governed by broad instructions, objectives, and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgment, a high level of professionalism, and confidentiality.

This level involves interaction at all levels of the organization as well as with others outside the organization or department on key organizational/departmental issues and requires exercising participative management skills, high levels of negotiation, and the ability to reach a consensus on complex issues to achieve organizational goals and objectives. Employee must maintain regular attendance. Work requires the ability to work a flexible schedule that includes nights and weekends. Must have the ability to work as a team and share knowledge and information in a fast-paced work environment. Working with various state and federal agencies may also be required of the employee. Must have the ability to work in a constant state of alertness and a safe manner.

The City of Avondale offers a competitive total compensation package.

For detailed information on the City of Avondale's benefits visit


01


Select from the options below your highest level of completed education.
  • Not completed High School
  • High school or GED
  • Associates or Vocational Degree
  • Bachelors Degree
  • Masters Degree or higher



02


How many years of professional-level administrative experience do you have?
  • No experience
  • 0 - 11 months
  • 1 year
  • 2 years
  • 3 years
  • 4 years
  • 5 years
  • 6 years
  • 7 years
  • 8 years
  • 9 or more years



03


Please describe your experience supporting executive-level staff and elected officials.


04


Please describe your experience prioritizing competing tasks and managing deadlines in a fast-paced environment.


05


Do you have a valid Arizona Driver's License or the ability to obtain one by time of hire?
  • Yes
  • No



Required Question City of Avondale, AZ

Job Tags

Full time, Temporary work, Immediate start, Flexible hours, Night shift,

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