Job Description
Description Position Summary: The HR Administrator (on-site) plays a vital role in supporting the Human Resources department by coordinating day-to-day HR functions, managing employee lifecycle processes, and providing high-level administrative support. This role requires a detail-oriented professional who can balance recruiting, employee relations, and administrative responsibilities while maintaining confidentiality and ensuring compliance with HR policies and employment laws.
General Responsibilities Support the Human Resources team in delivering efficient and effective HR services across recruiting, employee relations, and HR administration.
- Ensure compliance with federal, state, and local employment laws, as well as internal policies and standards.
- Partner with hiring managers to facilitate the hiring of quality applicants.
- Support employee onboarding and offboarding, as needed.
- Maintain and audit HRIS data in Paylocity for accuracy and compliance, routinely.
- Partner with cross-functional teams to support HR initiatives, including performance management, employee engagement, compliance training, and organizational development.
- Participate in HR-related audits and compliance reporting.
- Demonstrate a high level of professionalism, discretion, and integrity while handling sensitive information.
- Maintain accurate and confidential HR records, reports, and documentation.
- Foster a positive and inclusive workplace culture that aligns with organizational values and goals.
Essential Job Duties By HR Function HR Administration (~35% - 45%)- Maintain accurate employee records in the HRIS, ensuring compliance with data privacy and retention requirements.
- Prepare HR reports, metrics, and dashboards as needed.
- Support benefits administration, including open enrollment, enrollment changes, and answering employee benefit questions.
- Assist with payroll processing by coordinating with the payroll team, as needed, for occasional final pay check entries.
- Draft HR correspondence and announcements, as needed.
- Ensure compliance with federal, state, and local employment laws.
- Complete incoming state and federal census forms.
Recruiting & Talent Acquisition (~15% - 45%)- Coordinate full-cycle recruitment for non-exempt and exempt positions, including posting jobs, sourcing candidates, scheduling interviews, and managing applicant tracking.
- Conduct initial phone screens and participate in candidate interviews.
- Partner with hiring managers to define job requirements and ensure a positive candidate experience.
- Manage onboarding processes, including background checks, offer letters, new hire paperwork, and orientation logistics.
- Maintain recruitment metrics and reports (time-to-fill, candidate pipeline, etc.).
Employee Relations (~25% - 35%)- Serve as a first point of contact for employee questions regarding policies, benefits, and procedures.
- Support managers with employee relations concerns by documenting issues, escalating as appropriate, and ensuring follow-up.
- Assist with investigations of workplace concerns in alignment with company policies and employment law.
- Support engagement initiatives, recognition programs, and employee communications.
- Promote a positive workplace culture and contribute to retention strategies.
Skills And Abilities - Minimum of 3-5 years of progressive experience in Human Resources.
- Previous multi-state experience a plus
- Ability to travel – up to 5%
- Proficient in Paylocity or similar HRIS/payroll platforms.
- Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook) and Microsoft Teams.
- High attention to detail with excellent organizational and time management skills.
- Strong interpersonal and communication skills, both written and verbal.
- Demonstrated ability to handle confidential information with discretion.
- Proactive and solutions-oriented mindset with the ability to work independently and collaboratively.
Compensation Benefits - Medical, Dental, Vision & Life insurance
- $10,000 Employer Sponsored Life Insurance
- Paid Sick and Vacation
- Annual Profit Sharing
What You Will Bring - 3–5 years of progressive HR experience in a corporate or multi-site environment.
- Knowledge of HR best practices, employment laws, and regulations.
- Experience with HRIS systems.
- Strong interpersonal, communication, and organizational skills.
- Ability to handle confidential information with discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Core Compentencies - Attention to Detail & Accuracy
- Confidentiality & Professionalism
- Problem-Solving & Critical Thinking
- Team Collaboration & Relationship Building
- Time Management & Prioritization
West Coast Self-Storage isn't only a great place to store, but a great place to work as well! We are a fast-growing company looking for thinkers, problem-solvers, and independent-minded people who get their greatest satisfaction from helping others. If you want to work in an environment where you can PROMOTE FROM WITHIN, apply today! To learn more about West Coast Self Storage Group, please visit our website at Equal Employment Opportunity And Non-discrimination West Coast Self-Storage Group (WCSS) is committed to equal opportunity for all employees and applicants. WCSS does not discriminate with regards to hiring, assignment, promotion, or other conditions of staff employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender, gender identity, veteran status, disability, genetic information, or any other status protected under local, state or federal law. In accordance with the Americans with Disabilities Act, upon request, reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of our positions. West Coast Self-Storage Group is an equal opportunity employer. We value having employees whose skills, experience and background reflect the diverse populations we serve. Note: This job description is intended to provide a baseline overview of the responsibilities and expectations for the HR Business Partner role. It is not designed to be a comprehensive or exhaustive list of all potential job duties. Responsibilities may evolve or expand to meet the changing needs of the business.
Job Tags
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