Job Description

Title: Event Lead

Employment: Consultant

Location: Rhodora, 45 Willoughby, June Wine Bar

About the Spaces:

With the opening of Rhodora, The Oberon Group has built a program that will send absolutely nothing to landfill. Everything that enters the space can either be recycled or composted. Decisions around staffing and our business model are guided by sustainability and respect for the people who work in the space.

The concept’s menu celebrates natural, low-intervention wine with an accompanying low-waste food menu. By featuring small-farm, natural winemakers, the Rhodora team partners with wine producers who share a similar respect for the land and environment, working against the often harmful impacts of large-scale wine manufacturing.

In addition to the space’s commitment to the environment, Rhodora is reimagining the typical restaurant hierarchy, putting forward a new staffing model where team members are cross-trained in every position. In eliminating the traditional divide between front of house and back of house, Rhodora aims to cultivate a culture of respect and empathy for each position and role. 

Last year, Rhodora took over a former retail space neighboring our main dining room; a space we call “45”. This space is perfect for smaller events that can be executed during our normal service. We are getting many more event requests for 45 and need someone to manage the success and growth of this space! 

June opened its doors in January 2015 as Brooklyn’s first natural wine bar, drawing inspiration from cozy restaurants and wine bars found in Paris. Our focus is selecting wines with minimal intervention that deploy biodynamic regenerative agriculture techniques in the fields. June’s menu is focused on seasonal cooking, featuring plates meant to be shared among friends. The beautiful courtyard and patio are a community favorite for wedding receptions, birthday parties, and seasonal events!

Responsibilities

Operations and Coordination

• Manage multiple events & details simultaneously on a weekly basis.
• Must be able to work independently, self-driven & creative.
• Answer large party inquiries promptly with a strong focus on customer service & sales.
• Respond to all emails within a 24-hour timeframe.
• Identify client needs & create custom estimates for clients and internal teams.
• Coordinate with the Rhodora & June team on all event details.
• Collaborate with our Culinary and Operations Teams to confirm menus for clients, considering their preferences and dietary requirements.
• Coordinate with clients and event planners ensuring a seamless execution of event details.

• Work with Rhodora & June team to schedule team members for events, ensuring adequate coverage and outstanding service delivery.
• Administrative work including but not limited to creating contracts, menu printing, keeping event calendar up to date, completing rental orders as needed
• Ensure event success by meeting deadlines and objectives by adhering to company policies and procedures
• Foster ongoing relationships with clients to build a repeat client base
• Ensure effective communication both written and personal contact with all departments for the success of the event
• Perform all guest contact activities with a cordial, efficient, and professional manner while maintaining a commitment to excellence.

Sales

• Identify and target potential clients for private events, including corporate events, weddings, parties and special occasions 
• Build and maintain a robust client database through networking, outreach, and referrals.
• Meet with clients to understand their event needs, preferences, and budgets.
• Provide expert guidance on menu selection, event logistics, and customization options to create tailored event packages.
• Conduct site tours to showcase the restaurant’s event spaces and facilities.
• Prepare detailed event proposals and cost estimates and contracts for clients, outlining all services, menus and associated costs.
• Liaise between the client and the restaurant’s culinary and management teams to ensure seamless execution of the event.
• Maintain profiles of online sites like Splacer, Peerspace, Gigster, etc

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