Job Description

"Position: Administrative Assistant for Child Nutrition Department

Reports To: Child Nutrition Director

Status: Non-Exempt/At-Will

Pay grade: D6

Calendar: 226

Location: Child Nutrition Department

PRIMARY PURPOSE:

This position is responsible for contributing to the efficient operation of the Child Nutrition Office. The incumbent is responsible for providing clerical and secretarial support to the Child Nutrition Director.

Knowledge and Skills

1. High School Diploma or GED

2. Must have minimum 5 years office experience

3. Minimum of 50-55 wpm typing

4. Proficiency in basic computer operations

5. Excellent oral and written communication skills

6. Expertise in operating all types of office equipment

7. Good organizational skills

8. Knowledge of bookkeeping principles

Equipment Operated:

Standard office equipment

Major Responsibilities:

1. Welcomes visitors, arranges for their comfort and announces them to the Director; also, screens unexpected callers in accordance with pre-determined policy.

2. Oversees and ensures Frontline edits for all child nutrition staff are corrected and submitted to payroll before deadline.

3. Obtains, gathers and organizes pertinent data to compose all reports.

4. Maintains a complete filing system and processes incoming correspondence as instructed

5. Places and receives telephone calls; records messages.

6. Orders and maintains office supplies as needed.

7. Maintains a schedule of appointments and makes arrangements for meetings, interviews and cafeteria visitations.

8. Types all correspondence, reports, and other requirements as needed.

9. Performs any bookkeeping tasks associated with all child nutrition programs, i.e., Government reimbursement reports, media release, etc.

10. Submit work orders for child nutrition administration building.

11. Performs other job-related duties as may be assigned by the Child Nutrition Director or designee.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer

and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The Harlandale Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information or on any other basis prohibited by law.

An Equal Opportunity Employer

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